Flip Camera Ultra Camera Loan Policy


Flip Video Ultra Camera
Policy & Procedures for Loan to Public Libraries

Introduction and Equipment Description

The Vermont Public Library Foundation is pleased to offer a Flip Video Ultra camcorder for loan to Vermont public libraries. The Department encourages public libraries to use this equipment to practice using flip video technology for staff or trustee development, training, documentation, marketing and PR, programming, etc.  (Note: this camera may be loaned to public libraries only.)
Flip Camera package includes:
1 Flip Video Ultra camcorder with wrist strap (in soft drawstring bag)
2 AAA batteries
TV cable
Zippered carrying case
The Flip Camera has 4GB of memory and can record up to 120 minutes.
Digital Video format: H.264 video and AAC stereo audio in MP4 file format.
Video resolution: VGA 640 x 480 at 30 fps
Minimum system requirements for downloading video content:
  • 2.0 GHz Intel Pentium 4 or faster processor
  • Windows XP SP2 with 512 MB of RAM; or Vista with 1 GB of RAM
  • USB 2.0 port
  • 1.0 GHz PowerPC G4
  • Intel Core or faster processor
  • 512 MB of RAM
  • OS X Tiger 10.4; or Leopard 10.5
  • USB 2.0 port

Loan Policies

Loan Period: 12 days (includes delivery and return travel time)
Loan Restrictions: The Flip Video Camera is intended for use by Vermont public libraries and can be used by library staff, library trustees, library volunteers, and Friends of the Library members for library-related business. The camera is not intended for personal use or for loan to others outside of the library.
Renewals: The camera may be renewed for one 7-day period, unless another library is waiting.
Reserves: Libraries may reserve the flip camera for up to 2 months in advance. The Department of Libraries cannot guarantee delivery or loan for specific dates.
Fee for Damage or Loss: The Department of Libraries reserves the right to charge fees for damage or loss of the camera, up to and including the current replacement cost.
            Fees may also be charged for loss of camera package parts:
                        Camera case: $12.00
                        Tripod: $14.00
                        HDMI Cables: $24.00
                        Quickstart Guide: $1.00

Loan Procedures

1.  To borrow or reserve the Flip Camera, send an email to Renee Ancel, Executive Asst. to the State Librarian at: renee.ancel@state.vt.us

Information required:
    • Name of library
    • Library address and telephone number
    • Contact name and email address
    • Date needed (DOL will attempt to honor date requests, but cannot guarantee delivery or loan for specific dates.)
2.  The Flip camera will be mailed directly to the contact person at the library address. Included with the camera will be:
  • Copy of this policy
  • Date due slip (dated 12 days after mailing date)
  • Department of Libraries Mailing Label (for return)

DOL requests that borrowing libraries complete the evaluation form online and e-mail to renee.ancel@state.vt.us

 Don’t forget to download your recorded content before you return the camera to DOL.

3.  Please return the camera to the Department of Libraries using the same packing materials. The borrowing library is responsible to pay return postage costs. The library may opt to pay the cost of insurance or certified delivery but it is not required.

4.  The camera should reach the Department of Libraries by the date due. The Department reserves the right to charge fees for late return of the camera.

If you have questions, please contact Renee Ancel at: 802-828-3266 / renee.ancel@state.vt.us
Vermont Department of Libraries
109 State Street
Montpelier, VT 05609-0601

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