Vermont Dept. of Libraries News, No. 127, February, 2003

                              State of Vermont
                           Department of Libraries

                                   N E W S

No. 127, February, 2003
                        STATE LIBRARIAN REAPPOINTED

     Vermont Secretary of Administration Michael Smith recently reappointed
Sybil Brigham McShane State Librarian. Originally appointed to her post in
1997, McShane was instrumental in obtaining funding from the Freeman
Foundation to provide $10 million in grants to Vermont public libraries
through the Vermont Public Library Foundation during 2001-03.  In addition,
she recently spearheaded a committee to create the Vermont Online Library, an
electronic database service available to all libraries and their users
statewide.  McShane has worked for the Department of Libraries for over 20
years in a number of capacities, beginning as Head of the Reference Services

     McShane is active in national and regional organizations including
COSLA, COSLINE, and NELINET and also serves as an ex-officio board member of
the Vermont Historical Society.  A graduate of Middlebury College and Simmons
Graduate School of Library and Information Studies, McShane worked at school,
public, and academic libraries before coming to the Department.  She
implemented the Vermont Automated Libraries System, automating various
aspects of interlibrary loan and resource sharing throughout the state.

                    FY2004 BUDGET PICTURE:  OK (SO FAR)

     State Librarian Sybil Brigham McShane recently announced that the
Governor's proposed Department of Libraries FY2004 budget has been
level-funded at the FY2003 level.   Because many state agencies are facing
5-10% cuts, she added that the proposed budget acknowledges the Department's
efforts, over the past several years, to take a hard look at its programs and
services and as a result, staff was reduced from 59 in FY1990 to 37 in FY2004
and three regional libraries were closed.  "The restructuring has served to
put this department in a position to sustain a core level of services even in
difficult economic times," she said.

     The Department's proposed FY2004 budget of $3,401,761 includes
$1,835,727 for personnel, $1,521,034 for operating expenses, and $45,000 for
grants.   State General Funds make up $2,322,745 of the Department's proposed
income, while Federal funding making up most of the rest ($746,771).  The
final budget numbers will be not be known until after the General Assembly
has acted on the budget bill.
     An overview of the Department of Libraries' portion of the Executive
Budget can be found at:  

The entire state budget is at:


     The Department of Libraries recently received a one year U.S. Library
Training Program Grant from the Bill and Melinda Gates Foundation to
strengthen and expand the technology-related areas of its current training
and education program.   Many of Vermont's public libraries received public
access computers and some training from the Gates Foundation in 2000-2001.  
State Librarian Sybil Brigham McShane noted that "on-going training and
technical support are key to the success of public access computing in public
libraries and in helping librarians extend access to computers and the
Internet for people in need."   

     Many of the workshops will occur in the Department's Gates Training Lab,
also funded by the Gates Foundation in 2001, but the sites and frequency will
be expanded to reach more librarians.  It is hoped that between 33% and 50%
of the staff of public libraries statewide will be able to attend some of the
sessions.   The Department of will also offer some "travel expenses
scholarships" for librarians who may need to arrive the day before or leave
the day after a training session because of travel distances involved.

     A variety of opportunities is planned, from mini-workshops on internet
searching, to one day workshops on computer basics, to multi-day sessions on
networks.   Three "tracks" - basic, intermediate, advanced - will be offered
so that there will be something of use to nearly all public library
personnel.  Some of last year's workshops (e.g.,  "Health Reference on the
Web") will be repeated, and several new ones (e.g., "Genealogy on the Web,"
"Children's Resources on the Web") will be developed.   The Department plans
to license online training from a commercial provider that will allow
librarians to select courses on using desktop software and other basic
applications and learn at their own pace during the two years of the grant.  

     For specialized training and training for which its staff does not have
expertise, Department will contract with either a commercial training
provider with which Vermont state government has contracted in the past
and/or its regional library network (NELINET).  These additional
opportunities for basic skills training should increase librarians' ability
to pass what they have learned on to the public at their local libraries.  

     A series of specialized "train-the-trainer" sessions will be offered for
librarians with advanced skills who have agreed to make their services
available to assist other libraries on an "expenses only" basis.  This group
will also serve in an ongoing advisory capacity to the Department on the
training needs in public libraries.                  

     Mara Siegel, who is also librarian at the Department's Access Office at
the University of Vermont's Bailey/Howe Library, will be the point person for
the Gates Training Program Grant, teaching several of the workshops and
working with Information Technology Manager, Sheila Kearns, to make the
necessary arrangements for outside trainers, training and meeting rooms, and
scheduling.  Besides the Gates grant funds, the Department will use funds
awarded by Verizon and some Library Services and Technology Act funds from
the Institute of Museum and Library Services to sponsor technology-related
workshops during the next two years.


     286 public, school, hospital, and college libraries in the state have
subscribed to the Vermont Online Library (VOL) as of January 31.  VOL's
purpose is to ensure statewide, online access for all Vermont residents and
students in Vermont schools and colleges to a wide range of full-text
information resources through the licensing of online/electronic information
database products.   The number of subscribers includes 19 colleges, 109
public libraries, 127 schools, and 3 hospital libraries.  One public
librarian noted that, because of VOL, her library could now stop its
subscription to another online database service, saving $10,000 a year.  

     In November, the Department of Libraries entered into a two year
contract that allows subscribing libraries to offer VOL resources in their
libraries and to their patrons from home or office using a password the
libraries provide.   About three-quarters of the cost will be covered by
state and federal funding and one-quarter by membership payments from Vermont
libraries, with public libraries paying $0.04 per person in their service

     The Gale Group was chosen to provide the online databases by an advisory
committee convened by the Department of Libraries, representing the libraries
of the University of Vermont, the Vermont State Colleges, Vermont's
independent colleges, public and school libraries.  Some of the databases

       InfoTrac OneFile - a one-stop source for news and
       periodical articles on a wide range of topics including 
       business, computers, current events, economics, education,
       environmental issues, health care, hobbies, humanities, law,
       literature and art, politics, science, social science,
       sports, technology.

       General Reference Center Gold - a general interest
       database that integrates a variety of sources including
       newspapers, reference books, and periodicals, many with

       Health and Wellness Resource Center and Alternative
       Health Module - magazines, journals, newspapers, definitions,
       directories, and information on Fitness, Pregnancy, Medicine,
       Nutrition, Diseases, Public Health, Occupational Health and
       Safety, Alcohol and Drug abuse, Prescription Drugs, Herbal
       remedies, and alternative or complementary treatments, etc.
       Included are links to diet, cancer, and health assessment
       sites as well as government databases. 

       Business and Company Resource Center - company profiles,
       brand information, rankings, investment reports, company
       histories, chronologies and periodicals. Search this database
       to find detailed company and industry news and information.

     There are also databases specifically aimed at children and young
adults, broken down by grade level.

     Training was provided by the Gale Group in December and will be repeated
this spring.  In addition, miniworkshops and demonstrations for local library
staff members and trustees are available upon request from the Department's
regional library consultants.  Demonstrations will also be part of this
spring's Town Officers Educational Conference workshops for trustees. 
Publicity materials will also be provided by Gale.   More information about
databases available as well as training materials, membership information,
questions/answers, and downloadable, customizable brochures can be found at
the Department's website:


     The Board of Libraries will meet on March 11 to confirm that 131 public
libraries meet the Minimum Standards for Vermont Public Libraries this year. 
There were no appeals, and one request for a Technical Assistance Team to
help the Montgomery Town Library meet standards within the year.  This year
libraries were again able to apply under either the 1986 or the 1998 version
of standards, and those in the following towns meet them (those meeting the
1998 version are marked with an *):

Alburg*               Arlington*               Bakersfield*
Barnet*               Barre & br.*             Barton*
Barton/Orleans        Bennington               North Bennington*
Bradford*             Brandon*                 Brattleboro*
Brighton/Island Pond  Bristol*                 Brookfield
Burlington*           Cabot*                   Canaan*
Castleton             Charlotte                Chelsea
Chester               Chittenden               Colchester*
East Corinth          Craftsbury*              Danville
Derby                 Derby Line               Dorset*
Dover*                Dummerston               Enosburg*
Essex                 Essex Junction*          Fairfax*
Fairfield*            Fair Haven*              Fairlee
Franklin*             Georgia*                 Grafton*
Grand Isle            Greensboro*              Groton*
Guilford*             Hancock                  Hardwick
Hartford*             Hartford, W.             Hartford/Quechee & Wilder br.*
Hartland              Highgate                 Hinesburg*
Huntington            Hyde Park                Jericho/Underhill & Jericho*
Killington*           Lincoln                  S. Londonderry*
Lyndonville*          Marshfield*              Middlebury*
Middletown Springs    Milton*                  Montgomery (TAT)
Montpelier            Morristown*              Newbury
Newbury/Wells River*  New Haven                Newport*
Northfield*           North Hero               Norwich*
Pawlet*               Peacham*                 Pittsford*
Plainfield*           Pomfret*                 Poultney
Proctor*              Putney*                  Randolph*
Reading               Readsboro*               Richford*
Richmond*             Rochester*               Rockingham
S. Royalton*          Rutland*                 St. Albans*
St. Johnsbury*        Shelburne*               Shrewsbury
S. Burlington*        South Hero*              Springfield*
Stamford              Stowe*                   Strafford*
Swanton               Thetford & Post Mills*   Townshend*
N. Troy*              Tunbridge*               Vergennes
Vernon*               Waitsfield*              Wallingford
Wardsboro*            Warren*                  Washington*
Waterbury & br.       Weathersfield            Westford*
West Rutland          Whitingham*              Williamstown*
Williston*            Wilmington*              Windsor*
Winooski              Wolcott                  Woodbury

                       2003 WORKSHOPS OFFER VARIETY

     Library staff around the state will have a smorgasbord of Department of
Libraries-sponsored continuing education offerings to choose from during
2003.  Heading the schedule are two five-day workshops held in two locations
each - Reference and Basic Public Library Administration.   Special workshops
will include many relating to technology funded by the Gates Library
Foundation (see above), as well as Legal Reference, Youth Services,
Understanding MARC, Public Relations, Adult Programming, Resources for
Children on VOL and the web, children's programming and the summer reading

     The annual listing of DOL workshops with registration forms, plus the
revised Certification Guidelines, is available at  Libraries which
are not on the Vermont Automated Libraries System (VALS) received paper
copies of the packet in February;  all others should download the packet from
the pdf file. If you have any difficulties, please call or email Grace W.
Greene, Continuing Education Coordinator at 828-3261,  Regional librarians are also available to
teach a variety of shorter workshops ("mini workshops") on many topics as
noted in the general information preceding the registration forms.  Contact
yours directly to discuss your needs and work out details.


     The Vermont Library Trustees Association, a section of the Vermont
Library Association, will again be participating in this spring's Town
Officers Educational Conferences (TOECs) sponsored by the Vermont Institute
for Government and the UVM Extension Service.  Four workshops specifically
for trustees will be offered at five locations around the state during April
and are open to librarians, trustees, Friends, and volunteers from all public

     Each of the five conferences will begin with a keynote speech at 8:30 am
by a member of Governor Jim Douglas' staff.   Hour-long workshops begin at
9:30 am, and the trustees "track" will feature the following:

        Taking care of your librarian - a trustee and Department of
       Libraries consultant will discuss roles and responsibilities
       of librarians and trustees, with an emphasis on offering
       support without micromanaging

         Introduction to the Vermont Online Library - Department of
       Libraries staff will demonstrate new electronic databases
       available to all libraries and their users statewide

         Fundraising for public libraries - working with town
       government and Friends groups

         Fundraising for public libraries - developing programs of
       planned giving and writing the annual solicitation letter

     Each session will offer time for discussion of a variety of public
library-related issues.  Dates and locations for the TOECs are:

         Thursday, April 3 - Lyndon State College 
         Tuesday, April 15 - Lake Morey Inn, Fairlee 
         Monday, April 21 - St. Michael's College, Colchester 
         Thursday, April 24 - Howard Dean Educational Center, Springfield  
                               (note new location) 
         Tuesday, April 29 - Rutland Holiday Inn
     Attending TOECs is a good way for trustees to feel a more integral part
of town affairs because the conferences attract selectboard members, town
clerks, listers, and others.   Some towns send carloads to the conferences,
and town clerks often know who has registered.  For registration information,
contact the UVM Extension Service at 223-2389 or on the internet at:   For program information, contact Marianne Kotch,
Department of Libraries, 828-2320.

                       2001-2002 STATISTICAL ROUNDUP

     Vermont public library use increased slightly in most areas, as did
local support in the past fiscal year.   Grant funds for collections and
technology helped to increase holdings for audio-visual materials and
computer hardware and software.  The number of programs, program attendance,
and outreach services also rose in part due to various grant programs. 
Interestingly, there were slight decreases in the number of books owned and
interlibrary loans received.

Selected 2001-2002 Service Statistics

*Total book/serial volumes           2,528,668     (4.15 per capita)
  Audio materials                    83,028
  Video materials                    70,303
  Materials in electronic format     2,952
  Periodical subscriptions           7,808

*Total public library attendance     2,679,360     (4.40 per capita)
*Total reference transactions        347,305       (0.57 per capita)
*Total circulation                   3,739,925     (6.14 per capita)
*Total interlibrary loans received   37,825
*Total program attendance            208,783 at 13,332 programs for adults 
                                             and children

*Total deliveries to:   
  individual homes                   3,668
  day care providers                 5,466
  others (senior housing, meal sites, 
         pools, etc.)                2,886

*Total number of personal computers - 892
*Total number of computers available for public use - 623
*Total number of libraries offering direct public access to the
internet - 127 (51% high speed)

Selected Public Library Finance, 2001-2002

*Local government appropriations          $ 9,467,942    ($15.55 per capita)
*Total operating income                   $13,343,366    ($21.92 per capita)
* Total additional received/spent from 
  various grant sources                   $ 5,353,328 

*Total staff expenditures                 $ 8,418,371   ($13.83 per capita)
*Total collection expenditures            $ 1,951,367   ($3.21 per capita)
*Total operating expenditures             $13,906,963   ($22.84 per capita)

Note:   all per capitas figured using total state population of 608,827.
     Statistics of local libraries, 2001-2002, broken down by population
range, are available at the Department of Libraries website (under "Librarians' Resources") and hard copy via
email from 

                          FOR FUTURE REFERENCE...

                           by Marjorie D. Zunder
                Director, Library and Information Services

$10.00 minimum and out of state interlibrary loan...

     The new minimum fee for out of state borrowing is $10.00 per request. 
When you ask DOL_ILL for out of state lenders, we always give you free
lenders first.  If you want to try borrowing from out of state when there are
no libraries willing to lend at no charge, your library or the patron must be
willing to pay a minimum of $10.00 per request.  You may also give an amount
higher than $10.00 when your patron is willing to pay whatever costs are
necessary to obtain needed material.

     Of the libraries that charge fees for interlibrary loan, there are very
few that charge less than $10.00.  For these libraries that charge, the same
fee usually applies to either a book loan or to a photocopy.    We are
fortunate to have many out of state libraries willing to provide interlibrary
loans at no charge.  

DOL videos and interlibrary loan...

     Videos owned by the Department of Libraries are listed in DOLCAT with
the location "AV SERV," even though they are physically located at the
Midstate Regional Library.   Please send your requests for DOL videos to   This procedure is now part of the web2

Vermont Interlibrary Loan Code approved...

     The Vermont Library Association Board and the Vermont Educational Media
Association Board have approved the revised Vermont ILL Code.  The full text
of the Code is now in the Publications section of the VLA web site,  The Vermont Interlibrary Loan
Advisory Group (ILLAG) is responsible for revising the Code.  Members of
ILLAG are Chris Burchstead, Rockingham Free Public Library, Kristen Hindes,
St. Michael's College, Jill Markolf, Warren Public Library, Caroline Marotti,
Rutland Free Library, Vicky Palmer, Union 32 High School Library, Nancy
Rosedale, University of Vermont, Michael Taylor, Vermont Technical College
and Marjorie Zunder, VT Dept. of Libraries.  Together, these librarians have
given much time and talent to the Vermont Resource Sharing Network.   ILLAG
meets regularly to discuss Vermont interlibrary loan concerns.  If you would
like to serve on this committee or wish to suggest a topic for discussion,
please contact Marjorie Zunder, 802-828-3261 or

     Overall, the Vermont Code is now more similar to the National ILL Code,
both in content and in style.  It will be easier to coordinate changes to the
Vermont Code the next time the National Code is revised.  Some new provisions
of the Vermont Interlibrary Loan Code:

       1.  Provide interlibrary loan service regardless of the
       economic status, national origin or disability of the library

       2.  Lend as freely as you borrow, e.g. if you do not lend
       videos, do not request them.

       3.  Provide for staff backup so that ILL service is
       continuous regardless of staff changes, vacations, etc.

       4.  Lenders may recall loaned materials if needed.  Borrowers
       must contact patrons promptly in response to a recall.

Grants web page updated...
The Department of Libraries Grants Collection web page is now updated.  The
web address is  You
may also go to the DOL web site and scroll down to the link, "Grants
Collection," under "Vermont Government and Library Information."  Please
encourage anyone wanting to do grants research to come to the Dept. of
Libraries central offices to use the Foundation Center database.  This
database provides searching by subject to help researchers locate grantmakers
willing to fund a particular project.  The database is also available at the
Ilsley Library, Middlebury.  Ilsley now has a grants collection very similar
to the one at the Dept. of Libraries.

News for genealogists...

     AncestryPlus is now available onsite at the Dept. of Libraries Reference
and Law Library (109 State St., Montpelier).  AncestryPlus is the enhanced
version of with information on 1.7 billion names, more than
3,000 databases and a variety of genealogical research tools.  AncestryPlus
also includes the Passenger and Immigration Lists Index with published lists
of 2.8 million passengers who arrived in the 17th to 19th centuries.  All are
welcome to use this new, on-site resource.  



     Regional groups of librarians and trustees around the state invited area
legislators for breakfast on or around Monday, February 10.   Organized by
the Vermont Library Association's Government Relations Committee, the
gatherings were seen as opportunities for librarians and trustees to "show
and tell the good things" their libraries are doing through dialog, display
materials and sample promotional materials. Librarians discussed various
grant projects and activities while legislators told about the legislative
process and current financial realities.  All shared stories about the needs
of Vermonters for information, access to information technology, literacy
from the earliest age, programs for young adults, and outreach services.   

     Librarians also offered legislators demonstrations of the Vermont Online
Library which is available to library users at their libraries, homes,
schools, and offices.  Groups holding breakfasts and breakfast locations were
as follows:

     Addison County Librarians - Middlebury
     Central Vermont Librarians - Waterbury
     Caledonia/Orange Counties - Lyndonville (Mar. 6)
     Chittenden County Librarians - Essex Jct. (April 7)
     Lamoille County Librarians - Morrisville
     North Country Library Coalition - N. Troy (Feb. 24)
     Orange County Librarians - Randolph
     Rutland County Librarians - Pittsford
     Windham County Libraries - Brattleboro
     Windsor County Libraries - Hartland (Feb. 17) 

                         VIRUSES AND VIRUS HOAXES

     Every librarian needs to know about detecting and protecting computers
from viruses. What is a virus? A virus is malicious code that may cause major
damage as it attaches to files, floppy disks or the hard drive of the
computer. The infected computer spreads the virus to others, often before
problems appear to the user. To avoid loss of your files, computer, and good
reputation, educate yourself and take some basic precautions.
       1.  Protect your computer by purchasing anti-virus software
       from a reputable company, such as McAfee or Symantec (Norton
       anti-virus software). Install the software, update it at
       least weekly, if not daily, especially for public access
       computers, and set it up to do a complete scan of your
       computer every time you boot it. Carnegie Mellon provides an
       excellent web site of computer virus resources, including a
       list of anti-virus vendors at

       2.  Use your anti-virus software to scan any new programs or
       files before opening them, including purchased floppy disks
       or CD-ROMs.  Most anti-virus software can be set up to check
       files each time they are accessed (opened, copied, moved, or
       run); this is sometimes called "real-time" protection.

       3.  Be suspicious of any file attached to e-mail, even when
       you know the sender. Attachments will not travel through VALS
       e-mail, but most libraries do have other email accounts that
       are subject to virus infection. Never open an attachment
       without scanning it with current anti-virus protection.  If
       your anti-virus software is set up to offer "real-time"
       protection it should scan attachments and other downloaded
       files automatically, but when in doubt, scan a file manually
       before opening it.

       4.  Downloading files from the Internet to the computer hard
       drive is a notorious source of viruses. Don't open binary
       files, Word documents, or Excel files unless you know the web
       site. Don't allow files to be downloaded from on-line chat

       5.  Back up your files regularly, especially the files you
       can't do without like address books, local databases, and
       complex documents. If a virus destroys your files, you'll
       still have the back-up copies.

       6.  Delete junk e-mail and chain e-mail. Don't forward it and
       don't reply to it. Spam, unsolicited e-mail, slows down
       communication on the Internet.

       7.  Don't assume that virus warnings and instructions on
       disinfection that arrive via email are correct. Hoaxes are
       everywhere, clogging e-mail. Check the virus hoax sites such
       as and before forwarding

     Want to learn more about viruses? Try or "Is Your Library
Immunized?" by Jeff Bobicki (Library Journal, January 2000, available on
Infotrac). Attend training and talk to computer teachers or consultants.  
DOL can provide you general guidance on computer protection and maintenance
such as this article.  However, if your library has more than a couple of
computers, you should probably consult a computer professional.  If your
library operates a local area network DOL strongly recommends that you
contract with a professional computer service for ongoing computer
maintenance and protection.  If you wait until a virus has infected your
computers to engage these services, your needs are not likely to be a

                                             --Amy Howlett
                                               Southeast Regional Consultant




... Ninth Annual Reading Rainbow Young Writers and Illustrators Contest, a
national competition for children in kindergarten through third grade,
encourages them to create their own stories and colorful illustrations.  The
books will be judged locally, with each grade level being judged separately.
There will be local prizes awarded to the top three entries in each level.
The first prize winners will be submitted to the national contest. Entries
are now being accepted and must be received at VPT by March 18, 2003. All
entries must be submitted with an official entry form and follow the national
guidelines.  For an entry form and contest rules please call 1-800-639-3351
or visit VPT's website at

... Vermont Earth Institute (VEI) collection of children's books concerning
sustainable living available for two month loan. Most of the books are 
picture books. The concept of sustainable living relates to personal choices
and environmental stewardship, and VEI chose the books to assist elementary
school faculty in teaching this somewhat intangible topic.   The books, plot
summaries, and suggested teaching applications are listed on VEI's web site
at: living.html. The books can be used
to launch discussions, projects, and reflections on how we are interdependent
with everything in our world.  Contact Barbara Duncan, 649-5168.

... Talking About Books (TAB) offers book rentals to libraries and reading
groups for a modest price.  TAB owner Monique Hayden recently announced that
the VT Humanities Council will soon be transferring the bulk of the VCB
Neighborhood Reading collection to TAB.  This opportunity will greatly expand
the collection of adult titles quickly.  For more information about TAB, call
Hayden at (802) 433-6170 or check out the website 

... Mystery Writers of America (MWA) have been developing a database of the
names and contact information for  libraries interested in sponsoring
programs with mystery writers as speakers.  The database will allow MWA
members who are in a library's local area or visiting it to contact the
library about the possibility of a program.  No library will be obligated to
sponsor a program with any individual writer or group of  writers.  There is
no cost to libraries to be listed in the database.  MWA is the organization
that awards the Edgars, and has been representing mystery writers for more
that 50 years.  Learn more about the database at

... Membership in Association of Rural and Small Libraries, a network of
individuals organized by Clarion University's Center for the Study of Rural
Librarianship - $39/year - ARSL, Clarion Univ. of PA, 840 Wood St., Clarion,
PA  16214-1232, (814) 393-2383;


... The Vermont Community Foundation recently announced the annual round for
the Paul Post Fund Award, a special grant program for Vermont Libraries in
memory of a 12 year-old who was killed in 1987.  Any public or school library
"with a plan or program to serve its young adult population", which would
normally be grades 6-12, may apply.  The fund is primarily interested in
projects with a program component such as a summer reading group, an
after-school discussion group, authors' visits, etc.  Libraries receiving
grants last year included Brookfield Free Public, Haston (Franklin), Lake
Region Union High School (Orleans), Mater Christi School (Burlington),
Rockingham Free Public.  The typical grant will be in the $100 - $500 range.
For an application form and guidelines, or for further information on what's
been funded in the past, contact Judy Dunning at the Vermont Community
Foundation, P.O. Box 30, Middlebury, VT 05753, (802) 388-3355. Deadline for
applying is June 1, 2003, with a decision by the end of July.  


... Simmons College Graduate School of Library and Information Studies
spring, 2003, continuing education brochure lists over 35 half-day, full-day,
evening, and weekend institutes and workshops each semester at the Simmons
campus, online, and elsewhere throughout New England.  Call 617-521-2803 or
visit the website at
... The Vermont Association of Non-Profit Organizations offers a variety of
workshop possibilities on its website, including those
of the Vermont Community Foundations Technical Assistance Program (TAP-VT). 
This spring's offerings include in-depth looks at grants, leadership,
personnel issues, and financial management.  In addition, VANPO offers health
insurance at group rates for members' employees.


... - Colorado Library Association Intellectual
Freedom Committee guidelines for law enforcement inquiries, adapted from the
ALA guidelines in response to the USA Patriot Act.  More information about
the USA Patriot Act may be found at the ALA website:

... - downloadable photos
featuring librarians and library users for libraries to use in publicity and
promotion from the American Library Association.

                              *COMING EVENTS*

     Tues., March 4 - State holiday.  Department of Libraries central office
and regional libraries closed.

     Fri., March 7, 9:30 am - Public Library Directors Quarterly Forum,
Midstate Regional Library, Berlin.  Topics for discussion:  genealogy, USA
PATRIOT Act, budgets.  Contact:  Marianne Kotch, 828-2320.

     Thurs., March 13, 9:30 am - "Graphic Novels," VLA CAYAL winter
conference, Aldrich Public Library, Barre.  Contact:  Emilie Alexander,

     Wed., March 19, 9:30 am (public libraries); 2:30 p.m. (school libraries)
- Vermont Online Library training, Midstate Regional Library, Berlin. 
Contact:  Sheila Kearns, 828-3261.  Repeats Thurs., March 20 - Sherburne
Memorial Library, Killington.

     Thurs., March 20, 9:30 am - Vermont Library Assn. board meeting,
Midstate Regional Library.  Contact:  Karen Lane, 476-7550.

     Fri., March 21 - "The Art of the Book" workshop sponsored by the New
England Round Table of Children's Librarians (NERTCL), Eric Carle Museum of
Picture Book Art, Amherst, MA.  Speakers to include Vera Williams, Carol
Goldenberg, Will Eisner.  Registration fee.  Contact:  NERTCL, 

     Wed., March 26, 9:30 am - "Summer Feast" workshop on statewide
children's summer reading program, Bennington Free Library.  Repeats: 
Thurs., March 27, Brown Public Library, Northfield.  Contact:  Grace W.
Greene, 828-3261.

     Tues., April 1, 9:00 am - Children's Materials Review Session, Brown
Public Library, Northfield.  Repeats:   Wed., April 2 - Milton Public
Library; Thurs., April 3 - Sherburne Memorial Library, Killington; Tues,
April 8 - Butterfield Library, Westminster; Thurs., April 10 - Northeast
Regional Library, St. Johnsbury.  Contact:   Grace W. Greene, 828-3261.

     Thurs., April 3, 8:00 am - Vermont Library Trustees Assn. workshops in
conjunction with Town Officers Educational Conference, Lyndon State College. 
Repeats Tues., April 15 - Lake Morey Inn, Fairlee; Mon., April 21 - St.
Michael's College, Colchester; Thurs., April 24 - Springfield HS; Tues.,
April 29 - Rutland Holiday Inn.  Registration fee.  Contact UVM Extension
Service, 223-2389, to register.  Contact Marianne Kotch, 828-2320, for
program details.

     Fri., April 4, 9:00 am - Central Vermont Librarians Assn. meeting,
Midstate Regional Library, Berlin.  Discussion topics:  keeping going after
VPLF, cooperative projects, "Cyber-CEVLA."  Contact:  Marianne Kotch,

     Sat., April 12, 9:30 am - A Day for Friends and their Librarians,
Hartland Public Library.  Keynote speaker:  Doris Bass, former president of
FOLUSA.  Bring sample publicity and fundraising materials for show and tell. 
Contact:  Marianne Kotch, 828-2320.

     Tues., April 15, 10:30 am - Vermont Board of Libraries meeting, Midstate
Regional Library, Berlin.  Contact:  Sybil Brigham McShane, 828-3265.

     Mon.-Fri., April 21-25, 9:30 am each day - Basic Reference workshop, St.
Johnsbury Academy.  Contact:  Grace W. Greene, 828-3261.  Repeats June 23-27,
Sherburne Memorial Library, Killington.

     Tues., April 22 - for the second annual New England Consumer Health
Information Conference, with focus on Environmental Health, Quality Inn and
Conference Center in  Sturbridge, MA.  Sponsored by Lyman Maynard Stowe
Library, University of Connecticut Health Center, Farmington CT; funded by
the National Library of Medicine, National Network of Libraries of Medicine -
New England Region.

     Tues., May 2, 9:30 am - Dorothy Canfield Fisher Award Conference,
Rutland Holiday Inn.  Fee:  $65 for VLA or VEMA members.  Contact:  Grace W.
Greene, 828-3261.

     Tues., May 16, 9:30 am - "Legal Reference" workshop, Midstate Regional
Library, Berlin.  Contact:  Grace W. Greene, 828-3261.

     Tues. & Wed., May 20 & 21 - Vermont Library Conference, Radisson Hotel,
Burlington.  Contact:  Susan Englese, Conference Coordinator, 802-872-0267,

     Wed., May 28, 9:30 am - "Understanding MARC" workshop, Northeast
Regional Library, St. Johnsbury.  Contact:  Grace W. Greene, 828-3261.  
Repeats June 5, Ilsley Public Library, Middlebury.

                            YOUTH SERVICES NEWS

                            by Grace W. Greene
                      Children's Services Consultant

Spring Materials Review Sessions...

     The experiment we tried this fall (having one live session of Materials
Review and four videotaped ones) worked out fine. Therefore, we will have the
same format this spring, except that I will do the reviews alone because Leda
Schubert has retired from the Department of Education, and there is not yet a
replacement. The live presentation will again be held at the Brown Public
Library in Northfield (directions below).  As in the fall, this will not be
the only chance to see the books.  The books will be at the four other
regular locations, with the reviews inserted in them.  I will review as many
books as I always do, but the reviews will be done orally only at the one
spot.  A regional librarian will be at each of the locations to facilitate
the program.   The schedule is as follows: 

     Brown Public Library, Northfield*           Tuesday, April 1
     Milton Public Library                       Wednesday, April 2
     Sherburne Memorial Library, Killington      Thursday, April 3
     Butterfield Library, Westminster            Wednesday, April 9  
     Northeast Regional Library, St.Johnsbury    Thursday, April 10

     All programs will begin at 9:00 a.m.   There will be a formal part to
the program and then plenty of time to examine all the books.

     *Directions to the Brown Public Library in Northfield: From the North,
take I89 to Exit 8 (Montpelier) and follow Route 12 South; from the South,
take I89 to Exit 5 (Northfield/Williamstown) and take Route 12 North. The
library is located on Route 12 (Main Street) in downtown Northfield. Parking
is available in the library parking lots, and in the United Church parking
lot directly across the street from the library. The library telephone number
is 485-4621.

Performers' Manual...

     The biennial directory, PROGRAMS FOR CHILDREN, that lists hundreds of
performers and speakers is now available in pdf format on the Department of
Libraries website at: and, in
limited quantity, in hard copy. There are many new entries, so finding
someone to come to your library or school should be easier than ever.  If you
would like a copy, please request one from Jenn Weed (828-3261; email: 

Summer Feast...

     For a scrumptious summer of reading, we are preparing to mail the summer
reading program packet to public libraries in March.  The packet will contain
the manual for Summer Feast as well as an order form for the promotional
materials.  Those libraries that did not use the materials will receive an
order form and may request a manual, but won't get one automatically. Please
be sure to send in your order form for summer materials by the deadline -
April 25 - to ensure delivery on time.   Because statistics are so important
when we are planning and budgeting, we are going to require all libraries to
return a very short and simple form. This will be the price of the summer
materials.  We will provide a free manual, two kinds of posters, reading
records, certificates, and bookmarks, and all you have to do, in return, is
fill out and send back the evaluation form.

     For the third year, we were able to produce the materials in full color
thanks to the generosity of two Vermont banks - KeyBank which donated money,
and the Chittenden Bank which donated printing and money towards the paper.
Please mention these businesses in your PR so they get proper credit. Without
them we will be back to boring old one color art!   The biggest thanks go to
Eileen Christelow, Vermont illustrator extraordinaire, who created the
delicious artwork for all the materials. The reading record this year is
designed to look like a picnic basket, and opens to display the list of books
read. and stamp the picnic baskets with an ant stamp also designed by Eileen.

     Again this year we will have a t-shirt created by Only Once Graphics in
Burlington to celebrate Summer Feast. They will use the artwork from the
poster to create a full color t-shirt that says "Summer Feast" and  "Vermont
Summer Reading Program." The date will not be on the shirt. Order forms will
be sent at the same time as the manual. At the time of this writing, the cost
has not been finalized, but it will be in the $4.00-4.50 range, plus shipping
and handling. We will send in the order all together, but they will ship the
shirts directly to your libraries.

Book Discussion Books...

     The Department of Libraries Children's Book Exhibit Center has about 75
titles in multiple copies to loan for discussions. In order to streamline the
process of borrowing these books, we are changing the procedures. No longer
do you have to call and book them in advance. You may now order them as you
would any ILL request, and they now circulate for 60 rather than 30 days.
Unfortunately, you will not be able to reserve them months in advance, but
with the expanded borrowing period, you will still be able to plan ahead.

     To borrow multiple copies of books from CBEC, find the title you want to
borrow in the Web2 catalog at the "DOLCAT search" screen.  Before you type in
your search, click on the "numeric searches..." button.  At the numeric
searches screen, type "discussion book" in the search box, even though it is
not a numeric search. Your search results will be a list of the discussion
book set titles.  You may wish to print out these pages.  Request only from a
Web2 record that lists copies with the call number "Discussion Book."  For
each title, send only one request. Add a note in the "Comments" box with the
number of copies you need, e.g. "Please send 8 copies." Send your request to

DCF Conference...

     The first-ever Dorothy Canfield Fisher conference will be held at the
Holiday Inn in Rutland on Friday, May 2, 2003. Under the theme, "Sharing the
Best: Successful Middle School Programs," the conference will focus on
reading for grades 4-8 in general, as well as the DCF program in particular. 
Lois Lowry, two-time Newbery medallist, will be the keynote speaker in the
morning, and the afternoon speaker will be Linda Rief, a seventh and eighth
grade language arts teacher from New Hampshire who has written several books
on literacy in the classroom.  In addition, there will be workshops on
various aspects of reading, discussing books, linking to standards, helping
struggling readers, managing a literature program, etc. 

     Books (both those on the 2003-2004 DCF master list and ones by Lowry and
Rief) will be for sale, and there will be door prizes and giveaways. The
conference is cosponsored by the Friends of DCF, the Department of Libraries,
the Department of Education, the Vermont Reads Institute, Vermont-NEA, VLA,
VEMA, the Vermont Center for the Book, the Vermont Association of Middle
Level Educators, the Vermont Council on Reading, Vermont Public Radio and
Verizon.  Registration is $85, but members of VLA, VEMA and VT-NEA will get a
$20 discount.  Registration forms were sent out to all libraries and schools
in February, but if you didn't get one, you can print one out from the DCF
website: Feel free to copy the
brochure for teachers and others.

Newbery and Caldecott Awards...

     In January the American Library Association announced the winners of the
2003 Newbery and Caldecott medals. The Newbery medal went to Avi for CRISPIN: 
THE CROSS OF LEAD (Hyperion), and the Caldecott to Eric Rohmann for MY FRIEND
RABBIT.   Honor books for the Newbery Medal are:  THE HOUSE OF SCORPION by
Nancy Farmer (Atheneum); PICTURES OF HOLLIS WOODS  by Patricia Reilly Giff
(Random); HOOT by Carl Hiaasen (Knopf; A CORNER OF THE UNIVERSE by Ann Martin
and SURVIVING THE APPLEWHITES by Stephanie Tolan  (HarperCollins).   The
honor books for the Caldecott are: THE SPIDER AND THE FLY illustrated by Tony
DiTerlizzi, written by Mary Howitt (Simon and Schuster); HONDO AND FABIAN by
Peter McCarty (Holt) and NOAH'S ARK by Jerry Pinkney (SeaStar).    A complete
listing of these and other awards can be found at this link:

Ezra Jack Keats Grants...

... The Ezra Jack Keats Foundation has just announced that, in celebration
of the fortieth anniversary of the publication of THE SNOWY DAY, $40,000 will
be awarded in the Fifteenth Annual Minigrants Program in December 2003 for
innovative and imaginative programs in public libraries and public school
libraries designed to combat illiteracy.  Minigrants of $350 are available
for such programs.  The deadline for submissions is September 15, 2003. 
Programs that will be considered include storytelling, innovative or
noteworthy workshops, and festivals.  Workshops targeted at parents and
librarians are also considered worthy.  Programs featuring the works of Ezra
Jack Keats will be given special attention.  Applications for proposals may
be found at the Keats website:


                              STATE OF VERMONT
                          AGENCY OF ADMINISTRATION
                           DEPARTMENT OF LIBRARIES

Sybil Brigham McShane, State Librarian . . . . . . . . . 828-3265

Library & Information Services Division
    Marjorie D. Zunder, Director . . . . . . . . . . . . 828-3261
      Paul Donovan, Head, Law & Documents Unit . . . . . 828-3261
      Lorraine Lanius, Head, Technical Services Unit . . 828-3261
      S. Francis Woods, Head, Special Services Unit. . . 828-3273
      Mara Siegel, DOL-UVM Access Office/Library Training Consultant .828-2320
Public Library Support Services Division
    Marianne Kotch, Director . . . . . . . . . . . . . . 828-2320
      Grace Greene, Children's Services Consultant . . . 828-3261
      Ned Richards, Midstate Regional Library (Berlin) . 828-2320
      Michael Roche, Northeast Regional Library (St. Johnsbury) .748-3428
      Amy Howlett, Southeast Regional Consultant (Bellows Falls).463-0142

Vermont Automated Libraries System (VALS)
    Sheila M. Kearns, Information Technology Manager . . 828-3261
      Robert Longe, Information Technology Specialist  . 828-3261

                          Editor:  Marianne Kotch

                               109 STATE ST.
                           MONTPELIER, VT  05609


                      James H. Douglas, Governor
                  Sybil Brigham McShane, State Librarian


News is published four times each year by the Vermont Department of Libraries
and is distributed to all Vermont libraries, trustee chairs, state
legislators, and other who care about Vermont libraries. News is available
upon request in Braille, in large print, or on disk. Call 828-3261. NEWS is
supported in part by the Institute of Museum and Library Services, a federal
agency, through the Library Services and Technology Act.