Viewing and Filling-in PDF Files using Adobe Acrobat Reader
Explanation | Instructions for Fill-In Forms
Electronic versions of DOL's grant applications and report forms are posted on
this website in Adobe's Portable Document Format (PDF). PDF files maintain the
format and look of print documents and are easily accessible to people using
various computer platforms.
To access a PDF file, you will need the Adobe Acrobat Reader program. This
free software, and along with instructions on installation and use, is
available at Adobe's website: http://www.adobe.com/acrobat/readstep.html
If you are having difficulty downloading a PDF, please make sure you have
the most recent version of Adobe Acrobat Reader. Older versions of the program
have bugs that have been fixed in subsequent versions. If you need further
help, try Adobe's customer support at: http://www.adobe.com/acrobat/gethelp.html
If you only see a blank page when you download the PDF, usually you are not
waiting long enough for the file to download. If you have this problem, or
would like to speed the download a bit, please try this: Instead of clicking on
the link for the PDF, right-click. On the pop-up menu select "Save Target
As" (Internet Explorer) or "Save Link As" (Netscape). Select the
place on your hard drive to save the file, and the name. Once you click Save,
the file will download to your computer hard drive. Once the file has
downloaded, you can double-click on it to open it in Adobe Acrobat Reader. It
is usually quicker to download the file this way, because it is downloading the
file immediately instead of waiting for your Adobe Acrobat Reader program to
open before downloading the file.
All applications and report forms on the website in PDF format are also
available in paper format. Please call DOL at 802-828-3261 to request the
documents you wish to receive.
Instructions for Fill-in Application and Report Forms:
Applicants can download the electronic version of DOL application and report
forms and, using freely available Adobe Acrobat Reader software, type into the
forms on any computer. This eliminates the need for a typewriter or for
re-creation of DOL's forms. Completed forms can then be printed out and mailed
to DOL as part of your application or report package. At this time, DOL is not
accepting electronic submission of grant applications or reports. Please read
the following instructions carefully.
CAUTION: Please note that Adobe Acrobat Reader does not allow you to save
your completed forms. You must completely fill in and print the forms in
one operation. The ability to save completed forms is available commercially
with the purchased, full version of Adobe Acrobat 3.0 (or later) product suite.
Note: You may also fill-in and print a single page of the form
in one session. In your next session, this page will be blank, but just
skip to the next page you need to complete and continue. Just remember,
after exiting Adobe Acrobat Reader, the filled-in information will be
lost. (It may be easier to fill-in and print one or two pages at a time,
instead of trying to complete the entire form in a single session.)
Step by Step Instructions:
Before you start to fill out a form, please make sure that you have all the
correct, final information available. You may wish to print the forms first,
and fill them out by hand and ensure its accuracy before filling in the final
form on your computer. Since Adobe Acrobat Reader does not allow you to save
the form once it is filled out, you will be unable to go back and edit your
completed form (or completed page(s)) after you close the window containing
Please note that currently, there is no computation, validation or
verification of the information you enter. Form fields simply allow you to type
in information - you must ensure it is correct.
1) Verify that you have installed on your computer Adobe Acrobat Reader
version 3.0 or later. You may download this free of charge at http://www.adobe.com/acrobat/readstep.html
2) Download the forms you are interested in by clicking on the appropriate
link. Depending on the
configuration of your web browser, the form will open in a second web browser
window or you will be prompted to save the file.
3) If the form is not currently open in your web browser, find the file you
downloaded and open it.
4) If your cursor is not already in the shape of a "hand", select
the "hand" tool from the Acrobat toolbar menu. This will allow you to
move the page around to see each portion.
5) Move the "hand" pointer over a form box on the document. The
"hand" should turn into an "I-beam". The "I-beam"
signifies a "fill-in" section to the form. Click inside the box. You
can now type into the box. When the pointer hovers over a check box, button, or
item list, it will turn into a hand with one finger pointing. This means you
can select the item.
6) To move from field to field, use the Tab key. Shift + Tab will move you
to the previous field.
7) Fill out the form by typing text into the appropriate areas and checking
boxes where needed. (Boxes can be checked either by clicking on the box with
your mouse, or by tabbing into the box and hitting the "enter" key.)
8) Print the form using the "print" icon in the Acrobat toolbar
menu - not the print icon or command in your web browser. If you print using
your web browser's print command instead of the Acrobat command, the contents
of the fields might not print properly.
9) Check the printed forms very carefully for any errors, fields that did
not print, or omissions. You may go back and make changes to any of the fields
in your open document, and then reprint it.
10) Only when you are certain the printed version is correct should you
close the window containing your filled-out form. Again - Adobe Acrobat Reader
will NOT allow you to save the completed forms.
11) If you find need to make a change in a page once you have exited
Adobe Acrobat Reader, you will need to fill-in the entire page again and
12) Be sure to keep a paper copy for your records, as you will not have an
If you are having difficulty filling out forms after having followed all
steps above, you may visit Adobe Acrobat's online support center: http://www.adobe.com/acrobat/gethelp.html