The work of the annual report begins long before it's time to enter your data. Knowing what to keep track of is the crucial first step. This page gives a list of everything that the report asks for:
Here is a PDF version of this list (2 pages).
- Staff Hours – Broken down by librarians with an MLS, librarians without an MLS, and all other staff. Weekly.
- Funded from Outside – Staffing hours paid for by an outside organization (grant, AmeriCorps, etc…). Weekly.
- Volunteer Hours – Weekly.
Operating Income (Dollars)
- Tax Support - Local tax support from each town that provides it.
- Non-Resident Fees – What you charge per person/family, and the total fees for the year.
- All Other Local Income – Gifts, fines, book sales, fund-raising, and such.
- Transfers – Funds transferred from endowment or savings account.
- Grants – All grants and the amounts received (including from VTLIB), federal or otherwise.
- In-Kind Support – Goods and services provided for no cost, whether from a municipality, organization, or resident.
Capital Revenue (Dollars)
- Revenue – Capital revenue for projects, broken down by federal, state, local, and other.
Operating Expenditures (Dollars)
- Collections – Collections expenses, broken down by print, electronic, and other.
- Staff – Staffing expenses, broken down by salary and benefits.
- Other – All other operating expenses.
- Grants – Funds spent on grant projects.
- Capital – Funds spent on capital projects.
Holdings (Number of Items)
- Print Materials – Broken down by adult and children.
- Electronic Books – Downloadable ebooks, broken down by adult and children. Includes Listen Up Vermont and RBDigital.
- Video Items – DVD, VHS, video Playaways, and such.
- Downloadable Video – Number of titles available from services such as Kanopy or Hoopla.
- Audio Items – Broken down by adult and children.
- Downloadable Audio - Includes Listen Up Vermont and RBDigital.
- Print Serials – Includes magazines and newspapers.
- Database Licenses – Number of databases you offer besides Vermont Online Library, HeritageQuest, and Universal Class.
- Borrowers – Number broken down by adult and children.
- Visits – Total visits.
- Reference Transactions – Annual number of questions.
- Downloadable Circulation – Checkouts for downloadable items. Includes Listen Up Vermont and RBDigital.
- Electronic Database Usage - Includes Vermont Online Library and HeritageQuest, as well as any online databases you subscribe to individually.
- Physical Items Circulation – Adult & Children.
- InterLibrary Loans – Broken down by provided and received.
- Programs – Broken down by adult, child, and young adult programs. Also, collaborations with other organizations.
- Program Attendance – Broken down by adult, child, and young adult programs.
- Outreach Deliveries of Items – Broken down by individuals, childcare providers, and other sites.
- Staff and Public Computers - Total Number.
- Public Use Computers – Number for public use.
- Age of Public Computers – Less than 1 year, 1-2, 3-5, 5+.
- Computer Training – Number of staff and patrons trained.
- Computer Use – How often were your public computers used.
- WiFi – Number of wireless sessions.
- Website – Number of visits to your library’s website.