Submitting the Annual Report for Public Libraries

Update - There is a new web address that you should be using for the survey -
The old address generally worked fine, but this should prevent some login issues. Please use this new one moving forward.

The annual report provides a broad statistical summary of a year in the life of a public library, from visitation and programming, to finances and staffing, to circulation and holdings (both physical and digital). The report is submitted each year by every public library, and is used by our department as well as IMLS to help plan for the future, and to document the significance of libraries throughout the nation.

Most questions are determined by IMLS (Institute of Museum and Library Services) with input from the State Data Coordinators. A few questions have been specifically added by the Vermont Department of Libraries.

Updated dates for this year's submission:

  • Expected Dates for 2019: Dec. 2, 2019 - Jan. 31, 2020
  • Extension available (by request) to Feb. 14, 2020
  • Web Address -
  • Username and passwords are unchanged, and are being sent (along with other pertinent info) to the point of contact for each library.

What time period does the report cover?

This is one of the most potentially confusing aspects of the report. Libraries use many different fiscal calendars: Calendar Year (Jan 1-Dec 31), Traditional Fiscal Year (July 1-June 30), Federal Fiscal Year (Oct 1-Sept 30), and others!

Libraries should submit their last fiscal year that ended by Oct. 15. If they follow the traditional (July-June) or Federal (Oct-Sept) fiscal years, submit the current year. However, if you follow the calendar year (Jan-Dec), you should submit last year’s data. I know this seems weird.

Please note – A few libraries are off-schedule. I will get in touch with you separately.

Screenshot of New Portal

What's new for 2019?

  • New questions - Staff hours for those with a Certificate of Public Librarianship; Non-library-sponsored events held in library facilities. This is a pilot year, as we know many libraries won't have these numbers available this time around.
  • Removed questions - Total (staff & public) computers; Age of computers; Yes/no questions on computer assistance programs.
  • Updated language

Important Tips

  • Browser Buttons - You should avoid using your browser's back and forward buttons with the survey site, and should only use the site's Prev / Next buttons and the left side navigation to move between the pages. The survey is made to save content when any of those are clicked, while forward and back can cause it to lose filled-in information or otherwise behave strangely.
  • Browsers - Google Chrome seems to work best (if available). Mozilla Firefox should work, but could have quirks. Please avoid Microsoft Edge, as there are reports of issues.
  • Link - Make sure you are using the updated link from above -
  • Blank Grayed Out Fields – Unfortunately, the population, square footage, and state database fields were not filled before the survey launched. We’ll be fixing that soon, but if you are otherwise done with the survey let me know, and I can fill them so you can submit.
  • Multiple Users - You should avoid having more than one person (or even more than one tab) with the report open at once, as their work can easily overwrite one another.

You can also take a look at our FAQ and What Numbers to Track pages.

Questions for 2019

If you'd like to take a look at the questions, or write down your answers before the survey is open, see these files:


You can see the PowerPoint presentation here (PDF)

Videos – Baker & Taylor have recently added some short videos on how to use the Survey Site -

Data from Previous Years

You can find the data submitted from previous years on our Public Library Statistics page.